Comparing Plan Types
CatalogIt offers tiered subscription plans designed to fit a range of users—from individual collectors to large institutions. Each plan type varies by number of entries, users included, storage, and monthly/annual cost. Web publishing, via the CatalogIt HUB, is included with a subscription for any plan.
Plan Categories
CatalogIt groups plans into four main categories:
1. Personal
Best for private collectors, family histories, artists, or other individual use.
Who it’s for:
- Individuals or hobby collectors
- Small personal archives or family collections
Plan Tiers & Key Differences
| Tier | Entries | Storage | Users | Web Publishing | Monthly | Annual |
|---|---|---|---|---|---|---|
| Free | 50 | 5 GB | 1 | No | $0 | $0 |
| Small | 2,500 | 50 GB | 3 | Yes | $14.99 | $149.99 |
| Medium | 5,000 | 75 GB | 3 | Yes | $21.99 | $219.99 |
| Large | 10,000 | 100 GB | 3 | Yes | $29.99 | $299.99 |
Notes:
- Free starts with a limited entry count, one user, and no publishing.
- Paid tiers improve entry limits, storage, and unlock CatalogIt HUB publishing.
2. Museum
Designed for museums, galleries, historical societies, and cultural institutions.
Who it’s for:
- Museum and other institutional collections
- Teams requiring collaborative workflows
Plan Tiers & Key Differences
| Tier | Entries | Storage | Users | Web Publishing | Monthly | Annual |
|---|---|---|---|---|---|---|
| Free | 50 | 5 GB | 1 | No | $0 | $0 |
| Small | 25,000 | 100 GB | 10 | Yes | $54 | $540 |
| Medium | 50,000 | 150 GB | 10 | Yes | $72 | $720 |
| Large | 100,000 | 200 GB | 10 | Yes | $96 | $960 |
Notes:
- Substantial increases in entries and storage over Personal.
- Supports more users and collaborative work.
- Includes web publishing for sharing collections online.
3. Organization
Similar to Museum plans, often chosen by nonprofits, corporate archives, or larger private institutions.
Who it’s for:
- Non-museum organizations with structured collections
- Groups needing institutional access and workflow support
Plan Structure
Organization plans have the same tiers, user counts, storage, and pricing as Museum plans (Small, Medium, and Large). The Organization plan does not incorporate a variety of museum-specific tasks and fields, such as the accessioning and deaccessioning processes, which Organizations typically do not need.
4. Conservator
Geared toward professional conservators or conservation teams managing treatment histories and conditions.
Who it’s for:
- Conservation studios
- Professionals managing conservation workflows
Plan Structure
Conservator plans are structured with:
- Lower entry limits than Museum or Organization plans
- Higher storage allocations for detailed photographic and documentation needs
- Multiple users for collaborative conservation work
- Full access to condition, treatment, and reporting tools
Feature Overview by Plan
All paid plans include core cataloging features including classification, location, condition tracking, and more (standard across plans).
Key Differences Across Plans:
| Feature | Personal | Museum / Organization | Conservator |
|---|---|---|---|
| Maximum Entries | Up to 10,000 | Up to 100,000 | Up to 10,000 |
| Users Included | 1–3 | 10 | 10 |
| Storage | 5–100 GB | 5–200 GB | 5–200 GB |
| Web Publishing | Paid tiers only | Paid tiers only | Paid tiers only |
| Best Fit | Individual collectors & private or family collections | Institutions with larger or more complex collections | Conservation studios |
Optional Add-Ons
Beyond base plans, users can expand functionality:
Additional Users: ~$8/mo or $80/yr per user
Additional Storage (100 GB): ~$10/mo or $100/yr
API or WordPress Integration: ~$35/mo or $350/yr